Police Public Disclosure

Requesting Police Public Disclosure Information

Online

Make your request via our online request portal

When making your records request, be as specific as possible.

Examples:

  • Date ranges for the request - dates can narrow the search across thousands of documents.
  • Keywords - search terms reduce the amount of time taken to find documents.
  • Case numbers - when requesting records associated with a case (e.g., police reports)
  • Addresses

Submit your request

Step 2.Your request is reviewed

After submitting a request, you will receive an Email confirmation with a tracking number.  A follow up Email will be sent within the next five business days.  If the request requires more than five business days to complete or requires clarification you will be provided an estimated date when you will receive your records or be asked to provide clarification.

Step 3.Receive your records

 When you receive the response to your records request you can expect one or more of the following: 

  • Full or partial release.
  • A reference to your records request that is already available on the city's website. 
  • Some records may be withheld or redacted.
  • There may be no responsive records found for your request.

Note: There may be a minimum charge of $5.00 per certified record (if requested) along with copying fees.* 

By Mail

Step 1. Requests for copies of police case reports may be submitted in writing to

Kirkland Police Department, Records Division
11750 NE 118th St.
Kirkland WA 98034

When making your records request, be as specific as possible. 

Examples:

  • Date ranges for the request - dates can narrow the search across thousands of documents.
  • Keywords - search terms reduce the amount of time taken to find documents.
  • Case numbers - when requesting records associated with a case (e.g., police reports).
  • Addresses or intersections.

Download the PDF version of our public records request form(PDF, 189KB)

Your request is reviewed for completeness.

All requests are entered into our online portal system. If the request is not complete, you can expect a follow up phone call from the department Public Disclosure Analyst. If supplying an email address, you will receive an Email confirmation with a tracking number.  A follow up Email and letter (if applicable) will be sent within the next five business days. If the request requires more than five business days to complete or requires clarification you will be provided an estimated date when you will receive your records or be asked to provide clarification.

Step 2.Receive your records

 When you receive the response to your records request you can expect one or more of the following:  

  • Full or partial release.
  • A reference to your records request that is already available on the city's website. 
  • Some records may be withheld or redacted.
  • There may be no responsive records found for your request.

Note: There may be a minimum charge of $5.00 per certified record (if requested) along with copying fees.

In Person

Step 1. Obtain a Public Records Request form from the Customer Service Desk at The police department.

The Kirkland Police Department is located at:

The Kirkland Justice Center
11750 NE 118th St.
Kirkland WA 98034. 

The Records Division’s hours are Monday through Friday, 8:00 A.M. to 5:00 P.M and is closed on holidays.

When making your records request, be as specific as possible. We recommend for accuracy to request records through our portal site directly.

Examples:

  • Date ranges for the request - dates can narrow the search across thousands of documents.
  • Keywords - search terms reduce the amount of time taken to find documents.
  • Case numbers - when requesting records associated with a case (e.g., police reports).
  • Addresses or intersections.

Download the PDF version of our public records request form(PDF, 189KB)

Your request is reviewed for completeness

All requests are entered into our online portal system. If the request is not complete, you can expect a follow up phone call from the department Public Disclosure Analyst. If supplying an email address, you will receive an Email confirmation with a tracking number.  A follow up Email and letter (if applicable) will be sent within the next five business days. If the request requires more than five business days to complete or requires clarification you will be provided an estimated date when you will receive your records or be asked to provide clarification.

Step 2.Receive your records

 When you receive the response to your records request you can expect one or more of the following:  

  • Full or partial release.
  • A reference to your records request that is already available on the city's website. 
  • Some records may be withheld or redacted.
  • There may be no responsive records found for your request.

Note: There may be a minimum charge of $5.00 per certified record (if requested) along with copying fees.

Fax

You may fax your request to (425)587-3410. 

Once your request is received, the Records Division will respond within 5 business days (RCW 42.56.520). All requests are subject to Public Disclosure Law.

Step 1. Requests for copies of police case reports may be faxed to:

425-587-3410

When making your records request, be as specific as possible. 

Examples:

  • Date ranges for the request - dates can narrow the search across thousands of documents.
  • Keywords - search terms reduce the amount of time taken to find documents.
  • Case numbers - when requesting records associated with a case (e.g., police reports).
  • Addresses or intersections.

Download the PDF version of our public records request form(PDF, 189KB)

Your request is reviewed for completeness.

All requests are entered into our online portal system. If the request is not complete, you can expect a follow up phone call from the department Public Disclosure Analyst. If supplying an email address, you will receive an Email confirmation with a tracking number.  A follow up Email and letter (if applicable) will be sent within the next five business days. If the request requires more than five business days to complete or requires clarification you will be provided an estimated date when you will receive your records or be asked to provide clarification.

Step 2.Receive your records

 When you receive the response to your records request you can expect one or more of the following:  

  • Full or partial release.
  • A reference to your records request that is already available on the city's website. 
  • Some records may be withheld or redacted.
  • There may be no responsive records found for your request.

Note: There may be a minimum charge of $5.00 per certified record (if requested) along with copying fees.

Body-Worn Camera Public Records Requests

Requests for Body-Worn Camera (BWC) recordings can be made online using the above link or in-person at the Kirkland Police Department or City Hall. We highly suggest submitting the request online for accuracy purposes. 

Per RCW 42.56 requests for body-worn camera recordings must include one of the following or risk the request being denied:

a)     Name of person involved in the incident;

b)     lncident or case number(s);

c)     Date(s), time(s), and location(s) of the incident(s); or

d)     ldentifying information of law enforcement or corrections officer(s) involved in the incident(s)

Charges associated with BWC records requests

With the exception of the following requestors, the PRA allows an agency to charge a requestor the reasonable costs of redacting, altering, distorting, pixelating, suppressing, or otherwise obscuring any portion of the body-worn camera recording prior to disclosure:

  • A person directly involved in an incident recorded by the requested body worn camera recording;
  • An attorney representing a person directly involved in an incident recorded by the requested body worn camera recording;
  • A person or his or her attorney who requests a body worn camera recording relevant to a criminal case involving that person;
  • The executive director from either the Washington state commission on African-American affairs, Asian Pacific American affairs, or Hispanic affairs; or
  • If relevant to a cause of action, an attorney who represents a person regarding a potential or existing civil cause of action involving the denial of civil rights under the federal or state Constitution, or a violation of a United States department of justice settlement.

The City charges a rate of $0.84 per minute of body worn camera (BWC) video redaction time to requesters that are not exempt from charges under RCW 42.56.240(14)(e). This rate applies to the time it takes to redact BWC video, not the length of the video.  For example, targeted redaction time is estimated to take 10 minutes of redaction time per object/subject targeted per minute of original video.  Targeted audio redaction time is estimated at 5 minutes per minute of original audio.  If the total estimated cost of redaction exceeds $50.00, a 10% deposit may be required prior to the City beginning to process redaction of BWC video.  The City reserves the right to charge other costs including but not limited to what a vendor will charge us to process media that is part of your request. 

Body Worn Camera Cost

See the approved memo for the (PDF, 213KB)Body Worn Camera Public Disclosure Redaction Cost Recovery Memo(PDF, 213KB) for information regarding charging cost analysis and application. 

For more information visit the Kirkland Police Body-Worn Camera Project site. 

 

Additional Resources

Kirkland City Public Disclosure Request

 

For general police records information, please email the Records unit at policerecords@kirklandwa.gov or call 425-587-3481.

 

 

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